• 3.11: Outside Letters of Support

    If the RFP allows it, a letter of support from an outside organization can help your case and lend credibility to your effort. What people or organizations could support your appeal? For example, you could include a letter from a previous grant-funding agency that appreciated your hard work or your organization's success in administering a similar project. You might include a letter of support from a local politician who appreciates your work on behalf of the community.

    Make sure these letters provide relevant details to enhance your argument that your organization will meet the needs of the funding agency. Explain whether your supporting organization will provide financial or in-kind support with specific examples. How can you help your supporters craft their support letter? Perhaps drafting a letter for them to sign would be more timely, appropriate, or effective.

    • Writing Good Letters of Support for Grants Page

      Read this article for additional advice on specific features for letters of support.

    • Other Appendices

      If you have space in your proposal and the RFP allows it, here is a list of documentation you might include in an appendix. While this information may not respond directly to the questions in the RFP, it could lend additional credibility and information to your cause. Note that the RFP may require you to provide this information.

      • Resumes for the people who will work on the project.
      • A list of your organization's board of directors or trustees.
      • Financial information for your organization, such as the annual budget or a list of your organization's other funding sources.
      • A recent financial statement or audit of your organization.
      • Proof of your organization's nonprofit status, such as your U.S. IRS 501(c)(3) letter or recent nonprofit tax return filing (Form 990).
      • Your organization's annual report, so funders can see how your project fits into their mission.

      Be aware that many funding agencies require applicants to submit grant proposals electronically, which can limit your ability to attach appendices. Online application forms can also physically limit the amount of information you can provide via character or word limits, which means it is essential to be clear and concise.