Application Change Management

Documentation Change Management

  • Documentation changes should be identified by a change table of contents at the beginning of each document. The change table of contents includes the effective date, affected sections of the document, and a summary of the change (see Figure 18-10). The purpose of the change table of contents is to summarize all changes for the reader. 

Changes should be redlined in the text to identify the changed portion. If the old information is important, it may be moved to a footnote, dated, and labeled as a previous version. An example of this type of documentation change is shown in Figure 18-11. Keep in mind that you also keep the old version of the document for history.

 

 

     Project # ___________________________

 

     Project Name ______________________

 

CHANGE CONTROL IMPACT ASSESSMENT

 

 

Date _________________

 

 

Request # ___________

 

 

     Impact of Change Request

 

 

 

 

 

     Impact

 

     Type

Cost

Person Days

Business Days

Budget Control

 

     A.

_______

_______

_______

Initiation Date

____________

     B.

_______

_______

_______

Request #

____________

     C.

_______

_______

_______

Amount

____________

     D.

_______

_______

_______

Approval Date

____________

     E.

_______

_______

_______

 

 

     F.

_______

_______

_______

 

 

     Total

_______

_______

_______

 

 

 

 

 

 

     STATUS

Scheduled

Completion

Actual

Completion

     Initiated Date

__________

__________

     Analysis Date

__________

__________

    Development Date

__________

__________

    Testing Date

__________

__________

     Implementation         Date


__________


__________

 

 

     Comments:

 

 

 

 

 

     Initiator

Date

 

 

     Owner

Date

Project Manager

Date

FIGURE 18-5 Sample Change Request Impact Form

 

 

Project # ___________________________

Date _________________

Project Name _______________________

Request # _____________

PROJECT MANAGER CHANGE CONTROL CHECK LIST

 

DEVELOPMENT

 

Required

Completion Date

1. QA/Documentation Review

______________

___________________

2. Update Source Document(s)

______________

___________________

3. Update Baseline Document(s)

______________

___________________

4. Update Program Specifications

______________

___________________

5. Revise Code

______________

___________________

6. Update User Documentation

______________

___________________

7. Update Operations Documentation

______________

___________________

8. Other: _______________________

______________

___________________

     _____________________________

 

 

 

 

 

IMPLEMENTATION

 

Required

Completion Date

1. Baseline Documents Update

______________

___________________

2. Requirement Change

______________

___________________

3. Design Changes

______________

___________________

4. Programming Changes

______________

___________________

     Pgm #’s ____, ____, ____

______________

___________________

                    ____, ____, ____

______________

___________________

5. Unit Testing

______________

___________________

6. System/Regression Testing

______________

___________________

7. Interface Changes

______________

___________________

8. Operations Changes

______________

___________________

9. Other: _______________________

______________

___________________

      ____________________________

 

 

 

 

 

Comments:

Initiator

Date

 

 

Owner

Date

Project Manager

Date


FIGURE 18-6 Project Manager's Change Check List

 

CHANGE CONTROL ANALYSIS BY TYPE

PROJECT-TO-DATE

Number and Cost of Change by Type

Application Name

#

A    Cost

#

B   Cost

#

C   Cost

#

D Cost

#

E   Cost

#

F   Cost

#

G Cost

Total #

Cost

1. Branch Pilot

60

$.45.6

1

$ 2.6

--

--

--

--

3

$40.7

--

--

--

--

64

$ 88.9

2. Securities Transfer

17

--

--

--

2

--

--

--

--

--

--

--

--

--

19

--

3. Settlements

16

36.0

11

18.6

--

--

--

--

--

--

2

.5

--

--

29

55.1

4. Float allocation

--

--

3

6.0

16

$11.0

--

--

3

.4

1

$10.0

--

--

23

27.4

Total

93

$81.6

15

$27.2

18

$11.0

--

--

6

$41.1

3

$10.5

--

--

135

$171.4

 

Change Type Legend 

A. Requirements/Design 
B. Application Programs/Testing 
C. Documentation 
D. Hardware 
E. Purchased Software 
F. Interfaces 
G. Application Support

Notes: Costs in thousands 

Changes with no cost are planned maintenance.

 


FIGURE 18-7 Summary Report of Change Costs

 

CHANGE CONTROL COST/SCHEDULE IMPACT*                                 Month of May 1994

 

 

Current Month

Year-to-Date

Project-to-Date

Application

Cost

Schedule

Cost

Schedule

Cost

Schedule

1. Branch Pilot

--

--

S 488

24

$ 88.9

39

2. Securities Transfer

$ 15.0

8

15.0

8

25.0

14

3. Settlements

   111.0

64

111.0

64

2250

140

Total

$126.0

72

$174.8

96

$338.9

193


* All data based on Submission Date

  Cost in thousands

  Schedule in Business Days

 

FIGURE 18-8 Summary Report of Cost and Schedule Impacts


 

 

CHANGE CONTROL COST/SCHEDULE IMPACT*                                 Month of May 1994

 

 

Current Month

Year-to-Date

Project-to-Date

Project Name

S

P

A

D

O

C

S

P

A

D

O

C

S

P

A

D

O

C

1. Branch Pilot

--

--

--

--

--

--

6

1

4

1

1

3

64

1

51

12

25

26

2. Securities Transfer

 3

1 

2 

 --

 1

 1

 22

 1

 18

 3

 6

 12

 22

 1

 18

 3

 6

 12

3. Settlements

 16

9 

7 

 --

 3

 4

 16

 9

 7

 --

 3

 4

 16

 9

 7

 --

 3

 4

Total

 19

10 

9 

-- 

4 

5 

 42

 11

 29

 4

 10

 19

 102

 11

 76

 15

 34

 42

 

LEGEND

S      Submitted

P      Pending

A      Approved

D      Disapproved/Cancelled

O      Open

C      Completed


FIGURE 18-9 Summary of Change Requests

 

CHANGE PAGE

Page No.

Reason for/description of change

Date

1-48

Original issue

11/4/93

AH

Audit review and Revisions

1/3/94

1-2.22

Corrections and revisions to reflect organization changes

2/6/94

6. 9, 37-44

Describe imaging interface

6/394

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FIGURE 18-10 Sample Document Change Table of Contents