PRDV009: Writing Grant Proposals

Grant administrators advise you to follow several steps when pursuing grant funding. First, map out the scope and direction of your project in response to the needs of your constituent community. Let your passion for your project and the parameters and scope of your activities drive your grant-funding request rather than let the funding agency determine your needs and goals. Your passion should help you create your best, most persuasive case for your proposal.

Next, you need to find a funding organization whose scope and mission align with your project's goals. How will you create a partnership with your funding body? You may need to make some adjustments so you are sure to respond to their goals in addition to your own. In other words, you must create a strategy that works for both partners. Choosing the right funding body is important.

To help you start assembling the puzzle pieces, this checklist will help you think about your project and prepare to write the grant proposal. The steps run roughly in chronological order. We will review these elements in more detail throughout this course.

1. What will your project's results be? When you develop your idea for a proposal or project, chart three direct results of putting your program in place. Go down another level and look at three more results for your first three branches. This tree diagram will help you determine your program or project's intended and unintended consequences.
   
   
2. How does your project relate to your mission? Your organization's mission must drive your efforts to obtain the money you will receive from grant funds. Why are you doing it if the proposal you present or the grant funding you receive does not help you better serve your cause?
   
   
3. How are you leveraging your resources for the project and the proposal? Leveraging resources will provide the key to success, whether it means building on relationships that relate to past successful efforts, using the know-how in your organization or community, or combining public or private funding to create new opportunities/resources.
   
   
4. What will be the return on your grant writing investment? Compare the size of the grant you could receive with the amount of effort it will require to produce and implement your grant proposal. In other words, is pursuing funding for this project worthwhile?
   
   
5. How can you justify a "brick-and-mortar" project? If your project involves constructing an actual "brick-and-mortar" building, explain in your proposal how community members and other beneficiaries will use the facility or what activities will take place there. This will enable you to respond to funders who say they never give money to "brick-and-mortar" projects.
   
   
6. Have you considered all the details of the RFP? Read the RFP guidelines carefully to determine whether your project meets the funding agency's requirements.
   
   
7. Is your problem statement as strong as it can be? When writing problem statements, make sure you present convincing evidence of the need for your project. Consider your project from the perspective of how it addresses a problem in your community. Your grant readers need to perceive your project as providing the best possible and most realistic solution to a problem.
   
   
8. Do you have good support letters? Support letters need to show tangible and specific support, such as concrete steps that will further the goals of your proposal.
   
   
9. How compelling is your abstract? Remember that your abstract is the first impression grant reviewers will get of your project, so you must carefully prepare, write, and revise it.
   
   
10. What is your plan for a lasting relationship? The importance of building lasting relationships with your grant funders and other partners cannot be overstated. Never forget that they gifted you!