How to Write a Letter of Introduction
This article presents a brief overview of what a letter of introduction to a grantmaker should include.
Writing a Letter of Introduction to a Grantmaker
Purpose: To introduce your organization to a potential grantmaker and ask their guidance regarding any or all of the following:
- The funding programs your organization is most suitable for;
- Technical assistance;
- An in-person meeting;
- Obtaining relevant information (such as a list of grant opportunities and/or past grant recipients, grant guidelines, annual reports, or applications).
- Begin by stating the purpose of the letter.
- Follow with a brief statement about or introduction to your organization.
- Provide a short description of the proposed program(s) or project(s).
- Explain how the project relates to the funder’s mission or priorities. Demonstrate why you believe there is a “match” or a rationale for your application.
- Demonstrate that you have done some research on the grantmaker by referencing key elements of their profile, guidelines, annual report, etc that relate to your organization and/or program.
- If you are not sure which of the grantmaker current funding opportunities to apply for, ask for their assistance in selecting which are most relevant to your program(s) or project(s).
- State any other areas in which you would like technical assistance or guidance.
- If you would like to meet with the grantmaker, ask them if they are available and to suggest a convenient time. Stress that you will not take up much of their time (i.e., 30 minutes).
- Close with your intention to follow up in a reasonable period of time.
Additional Information that May be Useful
- Your organization’s brochure, annual report, program outline, photos, testimonials, media articles.
- Documented need for the project.
- Past results and/or accomplishments.
- Current support for the proposed program or project (such as grants, fees for services, partnerships, or in-kind contributions) and a menu of how others can help (money, in-kind support, or partnership).
Source: Nonprofit Works, https://www.nonprofitworks.com/wp-content/uploads/2018/06/How_to_Write_a_Letter-of-Introduction.pdf
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